Privacy Policy

Last Updated: [11.21.2025]

This Privacy Policy explains how Soles-Moore & Associates Real Estate LLC (“we,” “our,” “us”) collects, uses, shares, and protects your information when you visit https://hampsteadrealtor.com (the “Website”), submit a form, interact with our services, or communicate with us.

We are a licensed real-estate brokerage in the State of North Carolina and handle all personal information in accordance with North Carolina Real Estate Commission (NCREC) rules and applicable U.S. privacy laws.

By using our Website or submitting your information, you consent to the practices described in this Privacy Policy.

1. Information We Collect

We collect the following categories of information:

Information You Provide Directly

When you interact with the Website, contact us, or fill out a form, we may collect:

Name
Email address
Phone number
Property preferences
Any additional information you choose to submit

Automatically Collected Information

We automatically collect certain technical data, including:

IP address
Browser type
Device information
Website activity (pages viewed, time on page, links clicked)

Cookies & Tracking Technologies

Our Website uses:

Google Analytics
Meta (Facebook/Instagram) Pixel
HubSpot tracking tools

These tools collect anonymized usage data and may track behavior across sessions to improve our marketing and services.
You may disable cookies in your browser settings, though some features may not function properly.

2. How We Use Your Information

We use your information to:

Respond to your inquiries or property requests
Provide real-estate services and recommendations
Send updates, market insights, or marketing communications (with opt-out options)
Improve website performance and user experience
Personalize and optimize advertising
Maintain internal business records
Comply with legal, regulatory, and NCREC requirements

3. Marketing Communications (Opt-In Consent)

By providing your contact information through our Website forms, you consent to receive:

Emails
Phone calls
Text messages

…related to your inquiry, real-estate services, or market updates.

Your Rights:

You may opt out at any time by:

Clicking “Unsubscribe” in an email, or
Contacting us directly at [Insert Your Email]

We will honor all opt-out requests promptly.

4. How We Share Your Information

We do not sell your personal information.

We may share information only with:

Service Providers (Vendors)

Such as:

CRM systems (HubSpot)
Email or marketing platforms
Website analytics tools
Advertising partners (Google, Meta)

These providers may access your information solely to perform services on our behalf and are contractually required to keep it confidential.

Real Estate Industry Partners (If Needed)

On your direction or in relation to a transaction, we may share information with:

Mortgage lenders
Inspectors
Attorneys
Title companies
Referral partners

We will only share information when relevant to serving you.

Legal Requirements

We may disclose information if required by:

Law enforcement
Subpoena or legal process
North Carolina Real Estate Commission audits
Other applicable regulations

5. Data Retention

We retain personal information for as long as needed to:

Provide services
Maintain records required under NCREC rules
Fulfill business purposes
Comply with legal requirements

Typically, contact information is retained for up to 5 years after your last interaction unless deletion is requested sooner.

6. Your Privacy Rights

Depending on your state of residence, you may have the right to:

Access the personal information we hold
Request correction or deletion
Opt out of marketing communications
Limit certain data uses
Request a copy of your data

To exercise any rights, contact us at:
Hello@HampsteadRealtor.com

We will respond within legally required time frames.

7. Data Security

We use reasonable administrative, technical, and physical safeguards to protect your information.
However, no online transmission is completely secure. We cannot guarantee absolute protection, but we take the security of your data seriously.

If a data breach occurs, we will notify affected individuals as required by law.

8. Children’s Privacy

This Website is not intended for individuals under 13 years of age, and we do not knowingly collect personal information from children.
If we learn that information from a minor has been collected, we will delete it promptly.

9. Third-Party Links

Our Website may contain links to third-party sites.
We are not responsible for their privacy practices. We encourage you to review their policies before engaging with those sites.

10. Changes to This Policy

We may update this Privacy Policy from time to time.
When we do, the “Last Updated” date at the top will be revised.
Your continued use of the Website after changes signifies acceptance of the updated policy.

11. Contact Us

For any questions about this Privacy Policy or to exercise your rights:

Soles-Moore & Associates Real Estate LLC
P.O. Box 6
Holly Ridge, NC 28445
United States
Email: hello@hampsteadrealtor.com